HR compliance allows companies to automate processes and value people, without worries.

Human Resources management has evolved and improved, ensuring HR compliance, with the support of information technologies.

In a first phase, these applications focused only on automating processes, such as those that ensured compliance with legal and accounting procedures. Today, applications go further and contribute to HR compliance with internal standards, performance appraisal or conflict mediation.

In a country where the average gross monthly salary was €1,361 in 2021, awarding above-average salaries may not be enough. The competition is right next door and working abroad, with better salaries, has long ceased to be something unattainable. It is important to work to value and retain human resources and prevent anything from going wrong in terms of HR compliance.

After all, as they say, people are a business’s most valuable asset. And they need to be motivated and involved with the organization to improve its performance.

Before focusing on HR compliance, it is important to remember that, today, HR software does much more than help in the hiring process, in controlling schedules and attendance, in ensuring that the accounts are correct for each employee and that payments are timely.

Together, Human Resource Management Systems (HRMS) and Human Capital Management (HCM) simplify life in your organization.

HR compliance, in Portuguese, Human Resources compliance, is to ensure that all legal and accounting requirements are met. For example, admission to social security or inclusion in the company’s occupational accident insurance, as well as other internal processes or processes necessary for the functioning of an organization. Thus, organizational processes such as employee onboarding, performance evaluation, training programs and even conflict mediation are also included. Employees need to feel involved and all of this contributes to increased satisfaction and ultimately, talent retention.

Precisely. HR
compliance includes the delivery of legal reports, such as the annual single
report, the fulfillment of monthly requirements, a myriad of legal maps that
must be delivered to the Public Administration and other bodies. These are
documents that the system extracts automatically, duly configured, preferably
by experienced people, saving time and avoiding human error.

There are also
internal HR compliance processes, which need to work quickly and which are
covered by HR management solutions, such as, for example,
performance evaluation, a formal and productive procedure to measure the work
and results of an employer/employee based on their professional
responsibilities. Increasing employee satisfaction has never been more
important than it is today.

There are many entities to which documents need to be sent. In common, all companies have to send data to Finance and Social Security, but there are specific documents for each sector of activity, public, private, education sector, among others.

In addition, there are internal documents essential for the proper functioning of the company. In order for the Human Resources department to focus on its added-value tasks, the HR support software has these automated procedures and issues the documents according to the defined requirements. Of course, as with any technology solution, it’s critical that human eyes go through the data to make sure everything is correct.

In addition to facilitating compliance with all legal obligations in relation to the State, internal HR compliance is essential.

Only by complying with the pre-defined rules is it possible to manage people smoothly, including the management of internal processes such as performance evaluation and the proper delivery of training.

This is the only way for employees to get to know and engage with the company from the very beginning. Arriving at a company and knowing what the mission, vision, values, strategy or more detailed rules are makes the employee feel integrated from the first moment.

It is said that an employee who swept the factory floor at NASA was once asked what the purpose of his work was, to which he replied: explore space. This is the vision of NASA and all its employees: «Exploring the secrets of the universe for the benefit of all».

It is this kind of HR compliance and involvement that any company wants for its employees from the most modest position to the top management. It is this type of involvement that well-configured human resource systems can achieve.

The systems are adjustable and configurable to the specificities of each organization, from rules to the control and execution of tasks with the ultimate objective of motivating, involving, adjusting the skills of employees to the needs of companies.

With HR compliance adjusted to the organizational climate, companies can contribute to the development of each employee individually, thus achieving higher talent retention rates than other companies in the same sector of activity.